Rules and Regulations
These Rules and Regulations are final on all matters relating to Nature Canada’s Photo Contest (the “Contest”). By applying, all entrants agree to be bound by these Rules and Regulations.
The sponsor (“Contest Sponsor”) of the Contest is Nature Canada (240 Bank Street, Suite 300, Ottawa, ON. K2P 1X4).
To be eligible to enter the Contest or win a prize, you must be a permanent resident of Canada and not an employee of, a member of the immediate family of, or domiciled with an employee of Nature Canada. No purchase is necessary to enter the Contest or to win a prize. All photographs entered in the Contest must be of Canadian content (i.e. taken in Canada). Participation in the Contest constitutes Entrants’ full and unconditional agreement to abide by these Contest Rules and Regulations and the Contest Sponsor’s decisions, which are final and binding in all matters related to the Contest.
*Legal considerations require restricting the Contest to Canadian residents (our apologies to members residing outside the country.)
Personal Information collected from Entrants by the Contest Sponsor will be used by the Contest Sponsor or its affiliates to administer the Contest and in connection with the publication of winning photographs. Neither the Contest Sponsor nor its affiliates will share personal information relating to Entrants with any third parties, except as necessary for the administration of the Contest or as may be required by law. The Contest Sponsor will not attempt to contact the Entrant for any other purpose than to administer the Contest or as may be required by law unless they have opted-in to receive relevant communications from the Contest Sponsor. The Contest Sponsor respects the privacy of everyone who enters the contest.
FORMAT OF PHOTOGRAPHS FOR SUBMISSION
Web Entries can be submitted electronically through the website of the contest, or by email (firstname.lastname@example.org). Submissions made by email must include the entrant’s full name, self-identification (Amateur, Professional, or Youth), the category into which you wish to enter your photo, and a description of your photo to be eligible.
Social Media Entries
Entries can be submitted electronically on the Photo Contest Facebook event page. Submissions must include #NaturePhotoContest23, self-identification (Amateur, Professional, or Youth), the category into which you wish to enter your photo, and a description of your photo to be eligible.
Entries can be submitted electronically on Twitter. Submissions must include @naturecanada, #NaturePhotoContest23, self-identification (Amateur, Professional, or Youth), the category into which you wish to enter your photo, and a description of your photo to be eligible.
Content alteration of digital files is not acceptable; cropping of photos is permitted, tonal or colour corrections are acceptable, including black and white conversion. Winning entrants must be able to provide a high-resolution version of each photo that they submit (uncompressed TIFF or maximum quality JPEG, Grayscale or Colour (RGB)). Digital files should be 3600 pixels wide by 2700 pixels tall (or 12” x 9”) at 300 dpi. For photographs that are selected as winning entries, the high-resolution version of the photograph will be required for reproduction. Entrants who fail to provide a high-resolution version within the time period set by the Contest Sponsors (not to exceed one week following prize notification) will forfeit the prize and an alternate winner will be selected by the judging panel. In such a case, no substitute prizes will be awarded.
Print Version Entries
Print Version Entries are also accepted by mail, in print format. The post address is as follows: 240 Bank Street, Suite 300, Ottawa, ON. K2P 1X4. Please include your name, your contact information, self-identification (Amateur, Professional, or Youth), the category into which you wish to enter your photo, and a description of your photo.
By submitting a photo to the contest, the entrant hereby grants Nature Canada the right to use photos submitted to the contest. Nature Canada will have rights to use images digitally to (a) further expand on the print edition; (b) promote Nature Canada; and (c) promote Nature Canada via Facebook, Twitter, Instagram, Flickr and other social media outlets. By submitting a photo to the contest, the entrant also hereby grants to Nature Canada the non-exclusive, perpetual right and license to reproduce, publish and distribute, and to authorize the reproduction, publication and distribution of the photos, in print, on microfilm and microfiche, and in all electronic forms and media now known or later developed, including, but not limited to, on CD-ROM, over the Internet. By uploading a photo to the contest, entrants agree that any such reproduction, publication or distribution may be the work alone and not in conjunction with the works with which it is first published by Nature Canada. Nature Canada reserves the non-exclusive right to publish any entry and/or use any entry in its material during or after the Contest without further compensation to the entrants. For Nature Canada, promotional material shall include without limitation any print or electronic advertising or marketing material such as posters, online images, newspaper ads, television ads, e-mails and social media content. Waiver forms/ model releases are the responsibility of the entrant and must be available in the event the photo is selected as a winning photograph.
With regard to any photograph submitted to this Contest, the owner of the photo’s copyright retains all copyright. By uploading any photograph to the Contest, you grant (or warrant that the owner of such materials expressly grants) Nature Canada a world-wide, royalty-free, irrevocable and non-exclusive right and license to use, copy, adapt, transmit, communicate, publicly display and perform, distribute and create compilations and derivative works or merchandise from any such submitted photograph to promote the Contest. You represent and warrant that you have the right to grant the license set out above. In the event copyright of any photograph submitted by an eligible entrant belongs to a minor, permission to enter the photo in the Contest, reprint, publish, or otherwise reproduce the images, as described above, must have been obtained, in writing, from the child’s parent or guardian prior to entry of the photograph in the Contest. Proof of such permission must be provided to the Contest Sponsor immediately upon request.
Contest opens May 23rd, 2023 and closes at midnight EST on August 13, 2023. All photographic entries must be uploaded by 11:59 p.m. EST on August 13, 2023.
There will be two (2) Early Bird draws. Submissions entered before 11:59 p.m. EST on July 1, 2023 will be eligible to win the first Early Bird prize, to be determined by Nature Canada. Submissions entered before 11:59 p.m. EST on August 7, 2023 will be eligible to win the second Early Bird prize, to be determined by Nature Canada.
Public voting opens mid September 2023 and closes October 1, 2023 at 11:59pm EST. All votes must be placed by then.
Entries submitted through fraudulent means or in any way tampered with, incorrect, unclear, forged, mutilated, illegible, indecipherable or mechanically reproduced may be disqualified at the sole discretion of the Contest Sponsor and/or the judging panel (referenced below).
All entries become the property of the Contest Sponsor and will not be returned. The Contest Sponsor is not responsible for entries lost, late, misdirected, illegible or delayed for any reason.
The winners will be selected by a panel of Nature Canada judges.
All photographs submitted to the Contest will be reviewed by Nature Canada and the Contest winners will be selected by Nature Canada representatives. All decisions of the judging panel are final.
As of mid-September 2023, our panel of judges will choose which will become available for voting by the public on the Nature Canada website. The voting will close October 1, 2023. You may vote for more than one photo.
The Contest Sponsor is not responsible for any failure of the website during this Contest. Nor is it responsible for any problems or technical malfunctions of computer online systems, servers, access providers, computer equipment, software or any e-mail, online or internet entry lost due to technical problems or traffic congestion on the internet or at any website or any combination thereof, including any injury or damage to an entrant’s or any other person’s computer or property related to or resulting from playing or downloading any material in the promotion.
CHANCES OF WINNING
The chances of winning a prize will depend on the number of eligible photographs received and the evaluation of the photographs by the judging panel.
Winners will receive no compensation, credit or prizing other than as disclosed in these Rules or otherwise provided at the sole discretion of the Contest Sponsor. Prizes are not transferable; no prize substitutions or equivalents are permitted, except by the Contest Sponsor at its sole discretion. In all cases, the Contest Sponsor reserves the right to substitute a prize of equal or greater value for any of the Contest Prizes.
PRIZE CONDITIONS (ALL PRIZES)
All prizes must be accepted as awarded and may not be used in conjunction with any other offer or promotion, sold, redeemed for cash, combined with any other promotion, exchanged for a different prize.
By accepting a prize, the prize winner agrees to hold the Contest Sponsor, Nature Canada and their respective agencies, affiliates, parent(s), subsidiaries, agents, advertising and promotion agencies and anyone else involved in the development, production or handling of the Contest and their respective directors, officers, employees and assigns, harmless against any and all claims and liability arising out of acceptance or use of a prize.
In order to be declared a winner, the selected entrant must sign and return a declaration and release form confirming eligibility and compliance with these Contest Rules and Regulations, consenting to the use, without further compensation, of winner’s name, address (city only) and photograph(s) or video(s) in any Contest-related publicity and releasing the Contest Sponsor, Nature Canada and their respective agencies, affiliates, parent(s), subsidiaries, agents, advertising and promotion agencies and anyone else involved in the development, production or handling of the Contest and their respective directors, officers, employees and assigns from all liability arising in connection with the Contest or the acceptance, use or redemption of a Prize as awarded. The declaration and release must be returned to the Contest Sponsor within ten (10) days after receipt of the declaration and release from the Contest Sponsor. Entrants who fail or are unable to meet any of these Rules and Regulations may be disqualified and alternate winner(s) will be selected.
Any litigation respecting the conduct and awarding of a prize in this Contest in Québec may be submitted to the Régie des alcools, des courses et des jeux for a ruling. Any litigation respecting the awarding of a prize may be submitted to the Régie only for the purpose of helping the parties reach a settlement. Void where prohibited by law.
By participating in the Contest, each Entrant agrees to be bound by these Contest Rules and Regulations. In the event of any disagreement as to whether a person is an Entrant, a potential winner or a winner, or as to the qualification of any Entrant, potential winner or winner to, or the adequacy of any prize or any substitute prize, the decision of the Contest Sponsor will be final. For Residents of Quebec Only: Any litigation respecting the conduct or organization of a publicity contest may be submitted to the Régie des alcools, des courses et des jeux for a ruling.