About Nature Canada

Nature Canada connects the dots between local action and systemic change. A charitable organization, for more than 80 years, we have been Canada’s voice for nature. We work to ensure that solving the biodiversity crisis is a government priority. We advocate on behalf of other species for habitat protection and good policy. We facilitate mobilization among our extensive network of partners and individual nature-lovers to achieve our shared goals and generate the political will for needed transformation.

Job Summary

The Executive Assistant is a key position at Nature Canada providing administrative support to the Executive Director; coordinating and managing logistics for the Board of Directors and Annual General Meetings, and managing operations at the Nature Canada office. This position will be in-person at our office located in downtown Ottawa.

Job Description and Duties

• Report to the Executive Director (ED)
• Provide administrative support to the Executive Director including:
  • Manage calendar, schedule meetings and respond to meeting requests
  • Help coordinate the work of NGO coalitions, including minutes
  • Ensure action items are delivered on
  • Organize travel logistics- flight/train, expenses, cars, provide printed material
  • Assist in document preparation, research
  • Manage expense reports
• Provide administrative support to ED in order to support the Board of Directors including:
  • Help organize Board Meetings and support board members and committees
  • Timely preparation and delivery of meeting materials
  • Minute-taking of: Board meetings, Annual General meetings, Committee/Working group meetings
  • Provide support for expense reimbursement and travel logistics
• Provide Reception and Office Administration
  • General office reception
  • Responsible for monitoring general correspondence inbox, direct emails to the appropriate staff, respond to general inquiries
  • Responsible for answering and screening calls on main line, transfer calls to the appropriate staff and respond to general inquiries
  • Maintenance of office and kitchen supplies
  • Coordinating IT support
  • Supporting workplace culture and the hiring process, onboarding and offboarding
• Other duties as assigned

Summary of Qualifications and Experience

The successful candidate will have some combination of the following:

• College diploma, university degree, or 5-10 years of relevant experience working for a not-for-profit in a responsible administrative or programmatic role.
• Ability to work in English and French is an asset.
• Exceptional organizational and communication skills.
• A proven ability to respond professionally to written materials as required.
• Computer literacy including Adobe Acrobat, Asana, Slack, Google Docs and Business Suite.
• Ability to prioritize job tasks, problem solve, and focus on deadlines.
• Strong team player with excellent interpersonal skills.
• Commitment to nature and the environment.

Salary

The salary range for this position is $60,000-75,000/year, depending on experience, with a competitive benefits package and 4 weeks paid vacation.

Benefits

We offer a compensation package that includes:

• Contributions to group RRSP
• Insurance: health, dental, long-term disability and life insurance
• Employee Assistance Program (EAP)
• Paid vacation, holidays and sick leave

To Apply

To apply for this position, please send a resume and a cover letter describing your motivations for applying and why you are suitable for this job to info@naturecanada.ca with “Executive Assistant job application” in the subject line.

Deadline: May 14, 2024

No calls, please. We thank all candidates for their interest, but we will only contact those selected for an interview. Interviews will be conducted on an ongoing basis until the position is filled.

We encourage applications from members of equity-seeking groups.  Nature Canada is committed to a workplace free from discrimination, harassment and intimidation where everyone can participate safely, freely and confidently.