Nature Canada
Elk and Magpie by Christopher Ulmilla

Organizing Assistant

Eligibility

Nature Canada is committed to a workplace free from discrimination, harassment and intimidation where everyone can participate safely, freely and confidently.  We encourage applications from individuals who identify as BIPOC (Black, Indigenous, Peoples of Colour) and/or members of equity-seeking groups. This position is funded as part of the Work to Grow program and all eligible applications will be required to comply with the requirements of that program. For more information, check out your eligibility  at: https://naturecanada.ca/work-to-grow/register/

The Opportunity

The COVID -19 pandemic has underscored that healthy ecosystems and thriving biodiversity are essential for a healthier more sustainable future and Canadians value nature more than ever. Nature Canada is engaged with hundreds of nature groups across the country who care deeply about the protection of land and water. Our Nature Network Organizing team works to build connections with these engaged citizens, facilitating and encouraging grassroots groups to make their voice heard at all levels of government.

We are looking to hire someone to join our organizing team as Organizing Assistant. Reporting directly to the Organizing Director, this person will support in the day to day coordination of the Organizing Director’s schedule, while performing the critical administration that keeps the Organizing team moving forward.  

Organization

Nature Canada connects the dots between local action and systemic change. For more than 80 years, we have been Canada’s voice for nature. We work to ensure that solving the biodiversity crisis is a government priority. We advocate on behalf of other species for habitat protection and good policy. We facilitate mobilization among our extensive network of partners and individual nature-lovers to achieve our shared goals and generate the political will for needed transformation.

Nature Canada is committed to equity and anti-racism and acknowledges that achieving racial justice and gender equality is an ethical imperative. Our goal is to take an intersectional approach which considers how power is exercised across issues of gender, age, class, ability, and culture, as well as race.

Job Summary

This position is right for you if:

  • You are delighted by a well organized spreadsheet and meeting deadlines
  • You are not afraid of picking up the phone to make actual calls, not just texts 
  • You have impeccable administrative skills and can be self-organized
  • You love convening meetings and can clearly articulate next steps committed to in concise meeting notes
  • You have some experience in project management and keeping a close eye on metrics
  • Life hacks? You’ve got them. You’re constantly looking to make things more efficient.
  • You have knowledge of and interest in the  conservation sector of Canada
  • Bonus points if you are bilingual, or have database skills (especially Salesforce). 

We are looking for someone who can be the strong right hand of the Organizing Director and help her keep things on track as the Organizing department continues to expand. 

The ideal candidate is someone who takes initiative, thinks creatively, and is always thinking one step ahead of what the director may need. 

Job Description and Duties

  • Reports to the Organizing Director 
  • Provide administrative support to the Organizing Director, including:
    • manage calendar, schedule meetings and responding to meeting requests
    • Help coordinate the work of Nature Network coalitions, including minutes
    • organize travel logistics – flight/train, expenses, cars, provide printed material 
    • assist in document preparation, research
    • reporting expenses 
    • Other duties as assigned  
  • Provide administrative support to the Organizing team, including: 
    • Assist in the creation of templates or visual assets for presentations and/or outreach content
    • Responsible for monitoring engage inbox, direct emails to the appropriate staff, respond to general inquiries 
    • Data entry into Nature Canada’s Salesforce database on an ongoing basis

Summary of Qualifications and Experience

The successful candidate will have some combination of the following:

  • At ease engaging new people; supports in building the tools required for connection
  • Applicable work experience, education, or lived experience related to the specific duties; specifically in administrative duties (e.g. bookkeeping, administration, project management)
  • Strong time management skills, ability to juggle multiple projects at the same time
  • Strong communications skills 
  • Strong spreadsheet skills, Excel or Google Sheets
  • Experience using a CRM or ability to learn to track and maintain database information
  • Fluency in French is an asset
  • Commitment to the mission, values and work of Nature Canada

Salary

The hourly wage for this position is $20.00.  This position is a short term contract (until March 31, 2022) being delivered through our Work to Grow program, with the likelihood of extension to a full year term depending on funding availability.

To Apply

To apply for this position, please send a resume and a one-page cover letter describing your motivations for applying for this job to info@naturecanada.ca with “Organizing Assistant” in the subject line.

Deadline: January 14, 2021

We thank all candidates for their interest, but we will only contact those selected for an interview.

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